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ISC register template and significant control calculator

List your shareholders and the tool shows who reaches 25%, directly or through a holding company, then fills in the register your statute requires. Covers federal and Ontario ISC registers and BC transparency registers.

Your details

Where the corporation was incorporated. Other provinces and territories are not covered yet.

Shareholders

Enter each shareholder’s percentage of the votes. If the value of their shares differs from their votes (for example, non-voting shares), enter that too. For a holding company or trust, add the people who own it.

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How to use this ISC register template

Most of the work in an ISC register is deciding who belongs on it. List every shareholder with their share of the votes and, if different, the value. When a shareholder is a holding company or a trust, add the people behind it. The tool adds direct and indirect holdings together for each person and marks everyone at 25% or more.

The register it produces matches the jurisdiction you choose: an ISC register for federal and Ontario corporations, or a transparency register for British Columbia companies, with the fields each statute lists. It ends with a log for the annual review, where you record the steps you took to keep the information current.

Names and percentages stay in your browser. Nothing you type here is sent to MinuteKeep unless you download the PDF.

ISC register questions

Who is an individual with significant control?

Under the federal and Ontario statutes, an individual with significant control is anyone who owns, controls or directs 25% or more of the votes, or 25% or more of the fair market value of all outstanding shares. That includes shares held directly, indirectly through other entities, jointly, or together with others acting in concert. Anyone with control in fact also counts, even with no shares.

British Columbia calls them significant individuals. The test is 25% or more of the issued shares or of the votes, or the right to elect, appoint or remove a majority of the directors.

Which corporations need an ISC register?
How does the tool count shares held through a holding company?

If a person owns more than half of a holding company or trust, they control it, so the tool counts all of its shares in your corporation as theirs. If they own half or less, it counts their proportional share and says so in the summary. Rights under a shareholder agreement, voting trusts and control in fact are not captured by percentages, so review the result with those in mind.

How often must the register be updated?

Federal and Ontario corporations must record new or changed information within 15 days of becoming aware of it, and take reasonable steps at least once in each financial year to confirm the register is complete. British Columbia companies have 30 days to record new information. Federal corporations also send their ISC information to Corporations Canada with each annual return and within 15 days of a change.

What personal information goes on the register?

For federal corporations: full legal name, date of birth, citizenship, residential address, address for service, country of tax residence, the dates the person became and ceased to be an ISC, a description of how they have significant control, and the steps taken to keep the register current. Ontario and British Columbia ask for a similar list. This tool does not ask for dates of birth or addresses; the PDF leaves those lines blank for you to fill in.

More free tools

Dividend resolution template Fill in a directors’ resolution declaring a cash dividend, with the right solvency wording for your jurisdiction. Share certificate template Fill in a share certificate with the statements Canadian corporate statutes expect on its face. Compliance deadline calculator See your annual return and annual resolution deadlines for federal and provincial corporations.