Acceptable Use Policy

This Acceptable Use Policy (the "Policy") governs your use of MinuteKeep (the "Service"). It forms part of, and is incorporated into, the Terms of Service. Capitalized terms have the meanings given there.

Breach of this Policy is a material breach of the Terms of Service. We may suspend or terminate access immediately, without notice and without refund, remove or disable content, preserve and disclose records, and report conduct to law enforcement or regulators, where we consider it appropriate.

1. General Standard

Use the Service lawfully, honestly, and for its intended purpose: creating and maintaining corporate and organizational records for entities you own, control, or are properly engaged to administer.

2. Accuracy and Honesty

You must not:

• enter information you know or ought to know is false, misleading, or fabricated;
• create records purporting to document a corporate action that did not occur, was not authorized, or was not approved by the persons named;
• name any person as a director, officer, shareholder, signatory, or member without their knowledge and authority, or forge or cause to be applied any signature;
• date, back-date, or cause any document to be dated in a way that misrepresents when an action occurred, was approved, or was signed;
• impersonate any person or entity, or misrepresent your authority to act for any corporation or person; or
• use the Service to create records intended to mislead a registry, regulator, tax authority, court, auditor, lender, insurer, investor, purchaser, or any other person.

Documenting a corporate action after the fact is a normal and legitimate part of corporate record-keeping. Creating a record of something that did not happen is not. You are solely responsible for that distinction, and for whether it is appropriate and lawful for you to create, date, sign, or rely on any past-dated record. See Terms, Section 5.4.

3. Unlawful and Harmful Use

You must not use the Service:

• in violation of any applicable federal, provincial, territorial, municipal, or foreign law or regulation;
• to facilitate fraud, money laundering, terrorist financing, sanctions evasion, tax evasion, or any other financial crime;
• to conceal beneficial ownership or control where disclosure is required by law, or to defeat a transparency, beneficial-ownership, or individuals-with-significant-control register requirement;
• to hinder, defeat, or evade a court order, regulatory investigation, creditor, judgment, or enforcement process;
• to infringe any intellectual property, privacy, publicity, confidentiality, or other right; or
• to harass, defame, threaten, or harm any person.

4. Personal Information of Others

You must not enter, or invite anyone to submit, personal information about another individual unless you have the authority, lawful basis, and any required consent to do so, and have given every notice required by law — including that the information will be stored and processed outside Canada. You must not enter sensitive information the Service is not designed for, including government identification numbers such as a Social Insurance Number, health information, biometric information, or payment card numbers. See the Data Processing Terms and Privacy Policy, Section 6.

5. Security and Integrity of the Service

You must not:

• access or attempt to access any account, record, corporation, file, or data that is not yours or that you are not authorized to access;
• probe, scan, or test the vulnerability of the Service, or breach or circumvent any authentication, authorization, rate limiting, paywall, tier restriction, usage limit, or other security or access-control measure;
• conduct any penetration test, vulnerability scan, load test, fuzzing, or other security testing without our prior express written consent;
• guess, enumerate, harvest, or brute-force tokens, links, identifiers, credentials, or email addresses;
• introduce any virus, worm, malware, ransomware, or other harmful code;
• interfere with or disrupt the Service, its infrastructure, or any other user's use of it, including by denial-of-service or excessive load; or
• reverse engineer, decompile, disassemble, or attempt to derive source code, algorithms, template logic, or underlying structure, except to the extent that restriction is unenforceable under applicable law.

Responsible disclosure. If you discover a vulnerability, report it in confidence to support@minutekeep.ca with enough detail to reproduce it. Do not access, modify, exfiltrate, or retain any data that is not yours, do not disrupt the Service, and do not disclose publicly until we have had a reasonable opportunity to remediate. We do not currently operate a paid bug bounty. We will not pursue action against good-faith research that follows these conditions.

6. Automated Access and Extraction

You must not scrape, crawl, spider, harvest, or use any robot, script, or automated means to access the Service, extract data, or create derivative datasets, without our prior written permission. You must not use the Service or any Output to train, fine-tune, evaluate, or ground any machine learning model, or to build or assist a competing product. You must not bypass, ignore, or misrepresent yourself to any robots.txt directive, rate limit, or access control.

7. Accounts, Sharing, and Resale

You must not share individual login credentials, sell or transfer an account, create accounts by automated means, create accounts to evade a suspension or a usage or pricing limit, or misuse the free tier by creating multiple accounts to obtain repeated free entitlements. You must not resell, sublicense, rent, or provide the Service to third parties as a service bureau, other than administering corporations you are properly engaged to administer.

8. Misrepresenting the Service

You must not represent, to a client or to anyone else, that:

• any Output was prepared by a lawyer for that person, or was reviewed or approved by a lawyer;
• any Output constitutes legal advice or carries any professional assurance or opinion;
• a solicitor-client relationship exists with MinuteKeep, its founder, owner, or operator, or any associated legal practice; or
• MinuteKeep certifies, guarantees, or assures compliance with any law.

None of these is true. See Terms, Section 2. If you are a lawyer, accountant, or other professional using the Service in your practice, you remain fully responsible to your own clients for the work, and you must not hold out MinuteKeep as the source of professional judgment.

9. Referral and Affiliate Conduct

If you participate in any referral or affiliate program we offer, you must not use spam, unsolicited commercial electronic messages contrary to CASL, misleading claims, trade-mark bidding on our marks, cookie stuffing, self-referral, or any other deceptive practice. We may withhold or reverse commissions and terminate participation for any breach.

10. Enforcement

We may, but are not obliged to, monitor use of the Service for compliance with this Policy. We may investigate suspected breaches, and we may preserve, review, and disclose records where necessary to investigate, to enforce this Policy or the Terms, to protect any person, or to comply with law. We are not obliged to give reasons before acting where we reasonably consider immediate action necessary.

Our enforcement rights are in addition to, and not in substitution for, any other remedy available to us. Failure to act on a breach is not a waiver.

11. Reporting

Report suspected misuse of the Service to support@minutekeep.ca.

12. Changes

We may update this Policy at any time. Material changes are notified in accordance with Terms, Section 22.1. Continued use after the effective date constitutes acceptance.